What are products
The management software Easy.School, in the Administration section, allows you to issue fiscal documents (invoices, proforma) and non-fiscal documents.
To generate these documents, it is necessary to create one or more products, which represent what you want to invoice (e.g., school fees, meal vouchers, extra hours).
Generic products do not interact with the database and can be used to invoice anything without automatic calculations by the system.
How to create a generic product
- Access the products section
• Access the desired school with a coordinator account.
• Go to Administration → Products.
• In the top right corner, click on “+ New” to start creating a new product.
- Fill in the product information
• Product type
Select Generic from the list of available product types.
• Internal product name
This name is visible only to you. Use a detailed description to easily identify the product (e.g., “Full-time fee 650€ from 8 to 16”).
• Short name
This name will be visible to family members on the invoice. It must be clear and concise (e.g., “Monthly fee”).
Note: Do not include specific information about the period (e.g., “February fee”). The period will be added automatically during invoice generation.
• Description
Enter a description that will be visible on the invoice under the short name.
You can use variables such as:
• {student.name}: Student's name.
• {student.surname}: Student's surname.
• {student.fiscal_code}: Student's tax code.
• {adult.name}: Family member's name.
• {adult.surname}: Family member's surname.
• {adult.fiscal_code}: Family member's tax code.
Example of a simple description:
• Related to {student.name} {student.surname} {student.fiscal_code}
Example with family variables:
"Related to {student.name} {student.surname} {student.fiscal_code} paid by {adult.name} {adult.surname}"
If you want to include the period, add:
• ...for the period.
• Amount and VAT rate
• Enter the product price.
• Select the VAT rate to apply.
• Indicate whether the amount is VAT included or excluded.
The rates are customizable in Administration → Settings → Rates.
• Reference period
This option automatically adds the first and last day of the specified month:
• Hidden: Does not display the period.
• Previous: Shows the first and last day of the previous month relative to the document date.
• Current: Shows the first and last day of the document month.
• Next: Shows the first and last day of the next month relative to the document date.
Example of a description with reference period:
"Related to {student.name} {student.surname} {student.fiscal_code} for the period:"
- Save the product
After filling in all the fields, click on “Save” to make the product available in the list.
Now you can use the generic product to create documents such as Invoices, Receipts, Pro-Forma, NDC, NDD, Self-invoices.