All the tools you were looking for in one software
Discover the features that make Easy.School the most complete management software on the market.
Secretary
Everything the secretariat needs to manage registrations, personal data, and documentation in an orderly manner, reducing manual work and errors.
Management of personal data
Student and family records always at your fingertips, fill in only the data you need or use them all, it's your choice, and if that's not enough you can add custom fields to any record.Online registrations
Manage enrollment requests digitally, simplifying the process for families and administration. Customize mandatory fields, confirmation emails, and documents to request during the pre-registration phase. Each site has its own personalized link to share wherever you want.Contract management
Create your contract templates and general documents with the children's and families' data in one click, share the created documents with families via the app, receive contracts from families via the app, archiving them automatically.Document Sharing
Share documents at the location, section, or student card level, meaning with everyone, only the family members of a section, or just the family members of a single child. Receive documents from parents directly through the Easy Family app, such as self-certifications.Questionnaires
Create the enrollment questionnaires directly on Easy.School, parents can respond from the app and update their answers over time. Educators can consult them at any time within the student profile.Reporting
Create your customized reports, choose the data you need, compose your report in Excel in the way that suits you best, and generate it with one click. Everything is customized based on your needs. Do you only need a first name, last name, and tax code? Done!Administration
Easy.School is the most comprehensive and automated management system on the European market for 0-6 facilities. We are not afraid to say it or to be proven wrong. We have implemented so many options and automations dedicated to the nursery and childcare sector that it is unrivalled. A complete software that is also easy to use. The only way to discover its full potential is to try it out!
All types of documents
Whether you create Receipts, Invoices, Electronic Invoices, pro-forma, NDC, NDD, Self-invoices, it makes no difference to us; we manage all these types of documents easily and quickly.Electronic invoicing
Issuing and managing electronic invoices directly from the platform. We are accredited with the revenue agency, we do everything ourselves, meaning we do not have to depend on the whims of suppliers unlike some of our competitors. (Service available only in Italy)Management of passive invoices
Keep track of purchases and supplier invoices in an organized and traceable manner. Record payments made and keep an eye on future deadlines. We will notify you when there is a new passive invoice with an email notification if you wish.Consumables Management
We can keep track of everything you sell in prepaid and update your clients' balances based on the entries in the logbook: meal vouchers, extra hours, entries, extra activities, diapers, anything you sell in prepaid we manage it.Automatic entry with variables
How many times have you written the reference period by hand on invoices? And the student's first name, last name, and tax code? With us, you'll forget how to do it; we automatically input everything through variables. Imagine what you will do with the time saved.Generation via Packages
You set up the management system once by stating what you want to invoice, to whom, and how often. On the chosen day, we will have the documents ready for you when you wake up. Everything is automatic; if you want, we can also send them to the families automatically. Sounds like a dream, right?Download everything and let your accountant handle it
At the end of the month or quarter, it will take you just a few clicks to download the archives and reports to send to the accountant, or you can create an account for your accountant and let them do it directly, giving them visibility only of the administration part without compromising the privacy of your children.Many types of products for every purpose
With Easy.School, you can create different types of products, each with a specific function: fees, extra hours, meals, snacks, activities, discounts based on attendance, flat-rate discounts, prepaid or postpaid. Customized amounts for students, personalized discounts, any combination or need is covered, and if it isn't, just let us know, and we will do our best to cover it.Registrazione pagamenti e Timbro pagato automatico
You can record one or more payments for each document. Automatically stamp paid, indicate the method of payment received in the document, check for missing payments, and create custom reports. And much more, but there isn't space to tell you everything here...Human Resources
A management tool within a management tool. With Easy, you can manage all aspects related to staff. Attendance, shifts, leave requests, illnesses, payroll. Other software houses sell a management tool just for these functions at a high price; we have included it in Easy.School.
Role and permission management
Assign differentiated access based on role and responsibilities. You can decide what to show and to whom, you can create accounts for administration, coordinators, or educators, mixing permissions as you see fit. The software is fully customizable.Staff attendance
Staff can record their attendance, entries, exits, absences, vacation permissions, and all types of justifications present in your employment contract. You decide whether to approve them manually or automatically, simple and fast. At the beginning of the month, you can generate reports to give to the payroll consultant for producing pay slips.Sharing pay slips and documents
You can share personal documents and pay slips with each employee that can only be viewed by him/her. Or you can share documents with all staff (regulations, circulars) easily and quickly. Staff will have everything available on the Easy Staff app.Shifts
Create your shifts and assign them to staff. A reminder for employees to know when they need to be present at the facility.Staff organization
Create an account for each employee, you can know what they do, when they enter and exit, disable the account in case of turnover. All with just a few clicks.Internal messaging and Calendar
You can use the internal communication system for messages between colleagues and the calendar to organize meetings. Everything at your fingertips, all in one place, all simple and fast.Electronic Register
A comprehensive tool for recording the educational day, maintaining order, continuity and transparency. A tool that has become indispensable in the daily life of an educational facility. Ours is easy to use, fast, complete and beautiful! Because even the eye wants its part
Attendance register
The attendance register is a mandatory tool to have in electronic form; we give you the ability to have families register attendance via app or browser, have it registered by educators individually or in groups, or register it automatically. You decide how and when. You can also use all types of registrations together; with Easy.School it will be very simple.Lunches and snacks
Customized seasonal menus for each child, pre-set and modifiable quantities with one click, top-level registration speed. Recording lunch or snack will be a piece of cake. Some of our educators take 30 seconds to record the meal for 20 children, detailing and even adding comments.Activities
Tell and archive the activities carried out during the day. Inform families in real-time and share with them the growth and emotions of their children. We help you do this quickly and professionally.Rest and needs
For the little ones, we also have the possibility to record naps and diaper changes. Personal notes to communicate with family members without alarming others and no more privacy violations with sheets hanging on the wall.Photos and Videos
The thing that families like the most. With Easy.School you can share photos and videos while respecting privacy, families receive an immediate notification and can download the files directly to their mobile phone or PC. A joy for families and a joy for you for the ease of sharing.Records and modifications
Consult past information at any time. Edit or delete, nothing will be left behind, the family app updates in real time and any errors are immediately corrected.Family App
A direct and uncluttered channel to engage families and improve daily communication. The Easy Family app is a modern, streamlined, user-friendly app with all the information contained in the management system. No more flyers, scattered messages or lost communication.
Electronic Logbook
Information about daily activities immediately available, notifications via email or push can be activated at will for each event. Informed and aware parents.Communication of absences
Families report absences directly from the app. The facility knows in advance who is present to better plan daily management. Attendance records are always automatically updated.Photo and video sharing
Families receive photos and videos in real time, the distance shortens, separation anxiety decreases, memories increase. Parents can immediately download the media and save them on their device.Invoices
A section dedicated to invoices with a historical archive and the ability to see what has been paid or not. No more messages for lost or unreceived invoices, everything at your fingertips.Consumables
Anything you sell prepaid can be managed and tracked with Easy, the family will always have the balance of their consumables (meal vouchers, entries, extra activity hours...) available.Communications and events
Internal messaging system for clear and fast communications. Calendar with closures, bookable meetings via the app, trips, or whatever you desire.Educators App
A practical, easy, and fast tool designed to facilitate the daily work of educators, without technical complications. Very quick learning curves, intuitive and self-explanatory. And if something is not clear, we are always by your side.
Meal and snack registrations
Thanks to the pre-loaded seasonal menus and our quick system for consumed quantities, recording meals and snacks becomes a breeze; it will only take a few seconds to register, detailing, the meal for the entire section.Single and multiple registration
Ability to record all types of activities for both individual students and multiple students together, this way you can always choose the fastest and most effective method.Team collaboration
Immediate sharing of information with colleagues and coordinators. Internal messaging, possibility to modify colleagues' registrations in the same sections. We improve teamwork!Reduction of manual work
The purpose of Easy is to reduce the time spent on activity registration so that educators can focus on what matters most: the children! For this reason, every single piece of interface is designed to be as fast as possible. Years of experience and optimizations following your advice.Staff attendance
The Easy Staff app allows you to also record staff attendance, request vacations, permits, or other things, use the hour bank, receive pay slips, and communicate with colleagues. Everything at your fingertips.Customized access
Each educator sees only the children in their sections, no unnecessary information. It is possible to change the Structure if you work in multiple locations or even licenses, all with a few clicks.Agenda
Another management within management, within Easy.School you can find a complete calendar with the possibility to create events that can be booked by parents, school closures, field trips, personal appointments, meetings with colleagues. Complete, integrated and easy to use
Event management
Organize school events and special activities. Christmas plays, parties, or anything else, you can add attachments and a complete description of the event.Meetings with families
Each educator can create their own slots for meetings with families, decide how many families to receive in a certain number of hours, the break between one meeting and the next, and whether to set reminders for the family. Families can obviously book through the app and secure the date.Event sharing
It is possible to set up an event to be managed by multiple people; for example, the secretariat can create meetings for an educator and also include her in the management, as if she had created them directly.School closures
Enter your closures to inform staff and families. You do this once a year and forget about it.Booking planning
At any time you can see who has booked, cancel the meeting or reschedule it.App calendar
Both the Educators app and the Families app have a calendar view and all options to book or view meetings.Communications
How many systems do you use to communicate with family members and co-workers? With Easy.School you can use just one, efficient, internal and with the functions you need most. Just switch between them and check out 7 different tools.
Internal messaging system
Like mail but with the convenience of a chat, you select who you send messages to, with a few clicks you can select all, one or more sections or just some family members. From the family members' tabs you can decide whether to exclude them from the messages. Quick and easy.Many options designed for ages 0-6
After years of experience with educational institutions and families, we have understood what is truly important for you and introduced some features such as: response blocking (to avoid the typical back-and-forth of chats), read confirmations with date and time (to no longer hear "I didn't see it" or "I didn't receive it"), and other small details that are essential for your peace of mind.If I make a mistake, I delete
You sent a message by mistake, just delete it and it will disappear for the recipients as well. We are by your side and have your back; if you make a mistake, we give you the chance to fix it without leaving traces.Communication history
Everything remains accessible over time. A secure archive that guarantees you in case of inspections. You can prove that you sent the communication and that the user received and read it. Advanced search function and division by label.Recipients protected by privacy
If you send a group message to several recipients, the family members will only see the name of the other recipients with the last name dotted.Different messages for different purposes
You can create regular messages, requests for supplies, or send questionnaires. Each function has its own features to speed up sending.Cooperatives and Multi-locations
A solution designed for those managing multiple facilities, with a centralized vision and complete control. One license to manage all the locations you want, simple and professional.
Create as many facilities as you want within your license, and grant coordinator permissions to whoever you choose. You will have visibility on what all your facilities are doing and you can switch from one facility to another with a click.
Copy data between locations
You can copy and duplicate many data between locations to save precious time. No need to type the same things 30 times; with one click, you can duplicate them to the new location.Differentiated roles by location
Access and permissions tailored to the organizational structure, delegate the coordinator or manager for day-to-day management, and you control everything from above.Aggregate financial results
If your facilities use the management system for invoicing as well, the main account also enjoys an aggregated view of the issued invoices, providing a clear and immediate overview of the revenue. You can also export all invoices from all locations with just one click.Personalization
For each location, you can decide how many children and how much space to allocate, preventing a poorly organized location from consuming all the resources of your license.Invoicing with 1 or more VAT numbers
You can decide for each site which legal entity to invoice, whether to receive passive invoices or not. You choose what and how to do it.Other
Easy.School is a constantly evolving software, we never stop developing, we gather your suggestions and try to implement them, which is why it is so difficult to summarize all the features we have.
Abandonment Alert
Ability to send a message via email or push notification to the parents of children without entry or absence at a specific time.Protocoling
Possibility to protocol incoming and outgoing documents in accordance with the law.Custom domain
Each license has its own customized subdomain e.g. something.easy.school to be inserted into your site or shared via email with family members, customizable with a text and a logo.Change Log
Every registration in the DB is tracked, you can know who did what and when.Custom email
It is possible to set the credentials of your own email to send service messages so that they do not come from ours.Custom permissions for family members
You can also decide what to show and what not to show to families, for example, it is possible to create a delegated profile just for attendance, a Grandparents profile for attendance and photos, and so on, you decide what you think is best.YOU ARE 1 CLICK AWAY FROM THE FUTURE OF YOUR FACILITY
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