Sharing a photo from the Easy Staff App

To share one or more photos as an educator using the Easy Staff App, you have two options: single entry or multiple entry.

Registering a photo with multiple entry

This operation is recommended for registering multiple photos at the same time for several students.

1. Access the App
   • Go to the “Multiple Registration” button, where a series of icons will be displayed. Click on “Photo”.
2. Step 1 - Basic Data
   • Date: this is the date for which you want to register the photos. The system defaults to the current date, but you can change it by clicking on it.
   • Time: the system defaults to the current time, but it can be modified by clicking on the field. This time will be automatically assigned to all students in the next step.
   • Select Sections: select the sections for which you want to register the photos. The system defaults to all sections under your responsibility, but you can deselect those that are not necessary.
   • Pre-select students: this option allows for faster registration by automatically selecting students. You can choose from:
     • Present in structure
     • All except absent
     • All
     • None (manual selection)
   Click the “Next” button to continue.
3. Step 2 - Title and photo upload
   • Title: enter a title for the photo or for the group of photos.
   • Add files: click the “Add File” button or “Select your media files”.
   • The first time you upload a photo, you will be asked to authorize the Easy Staff App to access your gallery. After granting permission, select the desired photos and click “Done” at the top right.
   • The selected photos will be uploaded and displayed. If you want to delete one, click on the “red x” on the uploaded photo.
   • To upload more photos, click “Add File” again and repeat the procedure.
   Once the upload is complete, click “Next”.
4. Step 3 - Selection and data entry for individual student
   • The student cards will be displayed based on the filters selected in Step 1.
   • The selected cards will be bordered in light blue. To deselect or select them, click on the top right corner of the card (symbol “V”).
   • Inside the card you will find:
     • Student photo (if uploaded)
     • Student's first and last name and section
     • Personal note (optional), by clicking on “Write your note here”.
   After making all changes, click “Next”.
5. Step 4 - Summary and confirmation
   • You will find a summary of the registration with the date and the count of selected students, divided by section.
   • To save, click the “Save” button at the bottom.
   Completed the registration, you will return to the menu with all the icons for multiple registrations.

Registering a photo with single entry

This operation is recommended for quickly registering a photo of a single student.

1. Access the App
   • Go to the “Single Registration” button, where various icons will be displayed.
2. Selecting the student
   • Select a section: choose the section to which the student belongs.
   • Select a student: select the desired student from the list.
3. Photo registration
   • Click on the “Photo” icon (first icon of the second row). A screen will open with:
     • Student photo (if uploaded)
     • Student's first name, last name, and section
     • Pre-set date
     • Pre-set time (modifiable by clicking on it)
     • Title: enter a title for the photo or the group of photos.
     • Add files: click on “Add File” or “Select your media files”.
     • Authorize the app to access the gallery, if prompted.
     • Select the photos and click “Done”.
     • The photos will be uploaded and displayed. You can delete them by clicking on the “red x” or add more by repeating the procedure.
4. Save or cancel
   • To save the registration, click “Save” at the bottom.
   • To cancel, click the “Back” arrow at the top left.
   Upon saving, you will return to the “Single Registration” screen with all available icons for registrations.