How to Share a File with All Family Members of the School

If you want to share documents with all family members of a school (for example, regulations, forms to be signed, or any other file that should always be available), follow these steps using the Students > Documents function.

Accessing the Documents Function

1. Access the coordinator section (light blue menu).

2. Click on Students in the left menu.

3. Select the Documents option.

Uploading a New File

1. On the Documents page, you will find the list of already shared files (if any) and a light blue button that says + Upload New File.

2. Click on this button to open a modal window where you can enter the file parameters.

File Configuration

In the window that opens:

1. File Name: Enter a descriptive name that will be visible to family members and users.

2. Upload File: Click on this button to select the file from your device.

3. Make Visible to Family Members: Use the switch next to this option:

• Yes: The file will be visible to the family members of the school.

• No: The file will be uploaded, but only you will be able to view it.

4. To confirm, click the Save button (green).

• If you wish to cancel, click the Back button (gray).

File Management

After saving, you will return to the page with the list of uploaded files. Here you can view information such as:

• Upload Date

• Uploaded by

• File Name

• File Type

Each file will have additional options:

1. Preview: Click the yellow eye icon to view the file.

2. Delete: Use the red trash can icon to delete the file.

3. Make Visible/Invisible to Family Members: Change the visibility of the file with the switch.

Benefits of the Function

This function is particularly useful for standard documents such as regulations or initial forms:

• Automatic Access: Even new enrollees will have immediate access to the documents once they receive their credentials.

• Efficiency: It will no longer be necessary to send files via email or through separate messages, as the documents will be directly visible within the management system.

In this way, all family members of the school can easily access the shared files, without the need for further steps on your part.