How to use the pre-registration function
The pre-registration function is designed to allow family members to pre-register students not yet registered within the management system. It should not be used for students already registered to enroll in subsequent years.
Accessing the pre-registration function
Log in as a coordinator or administrator.
Enter the desired school.
From the side menu, select Students and click on Pre-registration.
Settings of the pre-registration page
• Once you enter the Pre-registration section, you will initially see an empty list that will show the pre-registrations received in the future.
• In the top left, you will find a dropdown menu next to the yellow icon; by clicking on the arrow, you can access:
• Link:
• View the link to share with family members.
• You can generate a QR code to integrate into your site or distribute to family members.
• The link opens a public form that does not require a password.
• Settings:
• Initial message: Modify the introductory message of the pre-registration page.
• Confirmation email: Customize the text of the email that parents will receive at the end of the pre-registration.
• Document upload:
• You can upload one or more documents (e.g., regulations, membership form).
• You can require family members to download and re-upload signed documents during the form completion.
• Mandatory fields:
• The fields First Name and Last Name for the student and family member's record are always mandatory.
• You can make additional fields mandatory by selecting them from the list.
• It is advisable to limit mandatory fields to the minimum necessary.
Form preview
• Click on the light blue button Preview to see how the form will appear to family members.
Managing received pre-registrations
The received pre-registrations will appear in the list sorted by date (from most recent to least recent).
For each pre-registration, you will see:
• Request date
• Student's name
• Family members' names
• Request status: “Accepted” or “Pending”.
• A yellow icon under the Review entry to view the details of the pre-registration.
• A red trash icon to delete the pre-registration.
Reviewing and accepting a pre-registration
Click on the yellow icon next to the pre-registration to view its details.
From this page, you can:
• Click on Import to convert the pre-registration into a student record.
• Activate the switch Send access credentials to family members to automatically send the credentials, provided a valid email has been provided.
Status of accepted pre-registration
• Once accepted, the pre-registration will show next to the student's name the green text Accepted.
• By clicking on this text, you will directly access the newly created student record.