What is the “Staff Shifts” section for

The “Staff Shifts” section allows you to view and manage the work shifts of the staff, as well as to create reports on a weekly and monthly basis.

How to access staff shifts

1. Log in with a Coordinator account.

2. Enter the desired facility.

3. From the side menu, click on “Staff” → “Staff Shifts”.

At the top left, you can change the view by choosing from:

✅ Monthly

✅ Weekly

✅ Daily

✅ Staff List

Monthly view

Shows the assigned shifts for the entire current month.

The available filters allow you to select:

• Staff – A single employee.

• Daily shift – Filter by specific daily shifts.

• Weekly shift – View only a specific week of the month.

• Section – Show only the staff from a specific section.

• Month and Year – Select a specific period.

🔹 Shift legend:

• 🟩 Green square with P → Assigned shift.

• 🟥 Red square with R → Assigned shift but with absence or permission.

• ⬜ Empty square → No shift assigned.

Clicking on an assigned shift allows you to see the details:

• Name and description of the shift.

• Start and end time.

• Start and end time of the break.

Weekly view

Shows the shifts related to the current week.

The available filters are the same as the monthly view, with the addition of:

• Start week calendar – Change the reference week.

• End week calendar – Define a custom weekly range.

🔹 Legend:

The assigned shifts are indicated by green squares with the name of the shift.

Daily view

Shows the assigned shifts for the current day.

The available filters are the same as the weekly view, with the addition of:

• Date – Allows you to select a specific day.

🔹 Legend:

• 🟩 Green square with P → Assigned shift.

• 🟥 Red square with R → Shift with absence or permission.

• ⬜ Empty square → No shift assigned.

Clicking on an assigned shift allows you to see the details:

• Name and description of the shift.

• Start and end time.

• Start and end time of the break.

“List” view

Shows all assigned shifts to the staff with the following details:

• First and Last Name.

• From – Start date of the shift.

• To – End date of the shift.

• Number of weeks – Assignment period.

• Edit icon 🖊 – To modify the shift association.

• Delete icon 🗑 – To delete a shift.

Available filters:

• First and Last Name – Search for a specific person.

• From / To – Select a date range.

Download shift reports

At the top right, there are two icons 📥 to download weekly or monthly reports.

📆 Weekly report

Allows you to generate a detailed report for the selected week.

🔹 Available filters:

• Start and end date of the shift.

• Selection by Section or Role.

• Selection by specific Staff.

✅ Click on “Search” to generate the report preview.

📆 Monthly report

Allows you to generate a detailed report for the entire month.

🔹 Available filters:

• Start and end date of the reference month.

• Selection by Section or Role.

• Selection by specific Staff.

✅ Click on “Search” to generate the report preview.